Privacy policy


Last updated: August 2, 2026

Beemaz.studio operates this store and website. This Privacy Policy describes how we collect, use, and disclose your personal information when you visit, browse, make a purchase, or communicate with us.

We care deeply about your data privacy. We exclusively process the information required to run and improve our services, and we handle all gathered details with care. We do not sell your personal data, and we do not share it with third parties for their own independent marketing purposes. We do share limited contact details with service providers, such as payment processors, shipping carriers, and our review platform, strictly to fulfill your order and operate the services described in this policy (including sending a review invitation after purchase, which you can opt out of at any time).

1. Company Details & Data Controller

Under the European General Data Protection Regulation (GDPR), Beemaz.studio acts as the legal Data Controller of your personal information.

  • Business Name: Beemaz.studio
  • Website: https://beemaz.studio
  • Address: Salland 1, 1948 RE, Beverwijk, The Netherlands
  • Email Contact: beemaz.studio@gmail.com

2. Legal Bases for Processing Data

In accordance with EU privacy guidelines, we only collect and process personal data under the following legitimate legal bases:

  • Performance of a Contract: To process your website checkout transaction or manual email inquiry, securely register your payment invoice, and safely ship your physical artwork to your designated delivery address.
  • Legal Obligation: To comply with Dutch administrative and corporate tax regulations.
  • Consent: When you actively opt-in to accept tracking cookies via our website's cookie choices banner.
  • Legitimate Interests: To protect our website and transactional network from malicious activity, fraud, or cyber threats, and to gather independent customer feedback via WebwinkelKeur to improve our services.

3. Personal Information We Process

Depending on how you interact with our shop, we may process the following categories of information:

  • Contact Details: Your name, billing address, shipping address, phone number, and email address.
  • Financial & Payment Information: Payment confirmation details, form of payment, and transaction markers handled directly during your website checkout or manual invoice payment process.
  • Account Details: Your username, encrypted password, preferences, and store settings if you choose to set up a customer profile.
  • Transaction Information: The items you view, put in your cart, purchase, or return, alongside your overall order history.
  • Communications: Any data or personal information you include when sending a customer support inquiry or quote request to our studio email.
  • Device & Usage Information: Your IP address, browser type, network connection, device identifiers, and technical metrics regarding how you navigate our storefront.

4. Third-Party Service Providers (Data Processors)

To fulfill orders, handle financial checkouts, gather reviews, and execute tracking logistics for your textured paintings, we partner with specialized third-party service providers. All external processors are bound by strict duties of confidentiality and comply with European privacy standards through active Data Processing Agreements (DPAs):

  • E-Commerce Platform (Shopify): Our webshop software is hosted by Shopify (Shopify International Limited, Ireland). Regardless of whether you complete your purchase via our live website checkout or via a manual payment invoice link sent following an email inquiry, Shopify securely stores and processes your transactional parameters on our behalf to operate our backend data functions. Shopify utilizes approved legal cross-border transfer safeguards, such as Standard Contractual Clauses, where data is routed internationally.
  • Payment Gateways (Mollie / PayPal): For concluding and processing checkouts safely, we use secure, certified payment providers such as Mollie and PayPal. They process your name, address, and financial parameters securely. They maintain the legal right to utilize anonymized data strictly to monitor global transaction fraud or optimize their secure software systems.
  • Review Platform (WebwinkelKeur): We use WebwinkelKeur to collect authentic, independent customer reviews. Following your purchase, your contact data (such as your name and email address) is shared with WebwinkelKeur strictly for the purpose of sending an email invitation to leave a review. This processing operates under our legitimate interest to build buyer confidence through verified customer feedback. You may opt out of these invitations at any time.
  • Shipping, Logistics & Delivery Carriers (Sendcloud / PostNL / DHL / DPD, UPS): Our shipping fulfillment pipeline is managed via Sendcloud (Sendcloud B.V., The Netherlands). When an order request is confirmed, your name, shipping address, and email are synchronized with Sendcloud to generate transport labels and calculate tracking data. Through our Sendcloud network integration, this information is shared directly with our active delivery carriers (including PostNL, DHL, DPD or UPS) strictly to complete door-to-door delivery and provide your tracking notifications.
  • Quote Requests (SP Request a Quote, by Shopplaza B2B): For custom pricing or bespoke inquiries, our quote request tool processes your name, email address, and any files, messages, or pricing details you submit when requesting a quote, strictly to prepare, negotiate, and fulfill your custom offer.

5. Automatically Collected Data & Built-in Studio Analytics

Information automatically gathered by our software (such as anonymized IP address, operating system, and web browser type) is processed solely to monitor web server functionality, maintain checkout security, and evaluate webshop performance.

We use Shopify's built-in analytics to understand overall visitor trends and which paintings get the most interest. This may involve processing your IP address and device information, which we use only in aggregate and do not use to identify you individually. We do not sell or share this data for advertising purposes.

Any non-essential, third-party marketing or tracking cookies remain completely blocked by default until you actively grant explicit permission via our storefront's Cookie Privacy Banner.

6. Data Retention Timelines

We do not store your personal records for longer than is strictly necessary to maintain your account or fulfill our services.

  • If you request that your profile be deleted, your active data is removed from our live systems.
  • However, to comply with mandatory administrative guidelines enforced by the Dutch Tax Authority (Belastingdienst), we are legally required to securely archive sales invoices and financial records for a duration of 7 years. Once this mandatory timeframe passes, invoice records are permanently purged.

7. Your Statutory GDPR Privacy Rights

Because our business operates within the European Union, you hold the following absolute rights regarding your personal records under the GDPR:

  • Right of Access: You can request a clear copy of all personal data we process related to your person at any time.
  • Right to Rectification: You can request that any incorrect or outdated data be modified immediately.
  • Right to Erasure (Right to be Forgotten): You can request that we delete your operational personal records, provided it does not conflict with our legal tax archiving duties.
  • Right to Restriction of Processing: You can request that we temporarily restrict how your data is handled.
  • Right of Portability: You can request a machine-readable copy of your personal data to transfer to another provider.
  • Right of Objection: You have the right to object to any automated processing, data pooling, or profiling.
  • Right to Withdraw Consent: Where processing is based on your consent (such as non-essential cookies), you have the right to withdraw your consent at any time via our Cookie Settings or by contacting us.

To exercise any of these rights, please contact our studio privacy contact point directly via email at beemaz.studio@gmail.com. We will fulfill all valid requests within 30 days free of charge.

8. Filing a Complaint

If you believe our studio is processing your information unfairly or is violating your privacy rights under European guidelines, you have the right to lodge an official report with your local data safety board. In the Netherlands, this is the Autoriteit Persoonsgegevens. You can contact them directly via their official portal at: autoriteitpersoonsgegevens.nl.